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How to Create a 'Save the Date' with RSVP Option for Your Wedding: A Step-by-Step Guide

Friday, August 9th 2024 — Written By Yared

Planning a wedding involves countless details, but one of the first and most crucial steps is letting your guests know the big day is coming. A "Save the Date" with an RSVP option is a powerful way to make sure your guests can mark their calendars and confirm their attendance early on. In this guide, we'll walk you through the process of creating a "Save the Date" with an RSVP option using CalGet, a user-friendly tool designed to simplify event management.

Why Include an RSVP Option in Your Save the Date?

Traditionally, "Save the Date" cards simply inform guests of the event date, with RSVPs collected later when formal invitations are sent out. However, by integrating an RSVP option directly into your "Save the Date," you can streamline the planning process. Here’s why:

  1. Early Headcount: Knowing how many guests to expect early on helps with venue selection, catering, and overall planning.

  2. Guest Commitment: Guests are more likely to commit to attending your wedding when they RSVP at the outset.

  3. Efficient Communication: It allows you to easily collect contact information, dietary preferences, or other special requests in advance.

Step 1: Set Up Your Event on CalGet

Begin by visiting CalGet and setting up your wedding event. Here's what you'll need to do:

  1. Create an Account: Sign up or log in if you already have an account.

  2. Create a New Event: Click on "Create Event" and fill in your wedding details, including the title (e.g., “Sarah & John’s Wedding”), date, time, and location.

  3. Enable RSVP Option: Check the box to enable the RSVP feature. Customize the questions you want to ask your guests, such as their full names, number of attendees, and any dietary restrictions.

  4. Generate the Event Link: Once your event is set up, CalGet will generate a unique link that you can share with your guests and guest can Add the event to their calendar and rsvp.

Step 2: Design Your Save the Date

Your "Save the Date" should be visually appealing and match your wedding theme. You can create this using various online tools like Canva or Adobe Spark. When designing, remember to:

  1. Include the Essentials: Ensure your design includes the date, location, and a brief note encouraging guests to RSVP using the provided link.

  2. Highlight the RSVP Link: Make the RSVP link prominent and easy to access. You can do this by embedding the CalGet link as a QR code, which guests can scan with their phones, or as a clickable link if sending digitally.

  3. Consider Digital Delivery: While traditional mailed cards are lovely, digital "Save the Dates" via email or social media can be equally effective, more eco-friendly, and ensure instant delivery.

Step 3: Distribute Your Save the Date

Once your design is complete and your RSVP link is ready, it’s time to distribute your "Save the Date." You can choose from several methods:

  1. Email: Attach the digital "Save the Date" and include the RSVP link directly in the email body.

  2. Social Media: Share the "Save the Date" image with the RSVP link in a private event or group.

  3. Traditional Mail: If you prefer a more formal approach, print the "Save the Date" and include the RSVP link as a QR code.

Step 4: Monitor RSVPs and Plan Accordingly

As RSVPs start rolling in, use CalGet to monitor responses. The platform allows you to:

  1. Track Guest Count: Easily see how many guests have confirmed their attendance.

  2. Collect Information: Gather details like meal preferences or song requests ahead of time.

  3. Export Data: Export your RSVP list to a CSV file for easy integration with other planning tools.

Tips for Success

  • Send Early: Aim to send out your "Save the Date" at least 6-12 months before the wedding to give guests ample time to plan.

  • Follow Up: Send a reminder or follow-up message closer to the wedding date, especially for guests who haven't RSVP'd.

  • Personalize Your Message: Personal touches in your design and messaging can make your "Save the Date" more memorable and engaging.

By integrating an RSVP option into your "Save the Date," you’ll simplify the planning process and ensure that your big day goes off without a hitch. With tools like CalGet, this process is not only efficient but also enjoyable, allowing you to focus on what truly matters—celebrating your love with family and friends.